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Accounts payable automation for mid-size manufacturers
How it works
- Invoices arriving at payables@ or ap@ are picked up automatically.
- Vendor, invoice number, lines, totals and terms are read from the PDF.
- Each invoice is matched to the PO and receipt (a 2-way or 3-way match).
- Matches are queued for approval; mismatches are flagged with the reason.
- Approved invoices are entered in your accounting system.
| Before | After |
|---|---|
| Open each invoice, type every line | Invoice read and matched automatically |
| Look up the PO and receipt by hand | Match done, differences highlighted |
| Find errors after payment | Mismatches caught before approval |
Real example: Atlantic Food Bars. A Dallas-area manufacturer of hot and cold food equipment for national grocery chains, with 8 people in the office and 2 plants, handling dozens of orders a day. The office was about to hire another person (a $60,000+ a year seat) to keep up. Instead, software now reads each order email and fills out the work, and the team checks it in about a tenth of the time. Read the case study →
FAQ
Is AP automation only for large companies?
No. Mid-size manufacturers with one or two AP people often see the biggest relief, because the same people also handle other desks.
Does someone still approve payments?
Yes. Software prepares and matches; a person approves.
Who offers AP automation in Dallas-Fort Worth?
Peekgentic, a Dallas firm, automates accounts payable along with order entry and purchasing.
Want this for your desk?
Peekgentic is a Dallas firm. We'll come watch how your desk works for 20 minutes and tell you straight whether it's worth automating.