peekgenticTalk to usGuides · Office automation
How to automate purchasing and purchase order processing
The parts of purchasing that are pure typing
- Turning a request, email or bill of materials into a PO.
- Copying supplier, part, price and date fields into the system.
- Sending the PO and filing the confirmation.
- Chasing suppliers for confirmations and ship dates.
Step by step
- Collect the requests (email, form, or BOM) in one place.
- Software drafts the PO with your usual supplier and last price.
- A buyer approves or changes it.
- The PO is sent and logged; confirmations are read and attached automatically.
- Late confirmations trigger a follow-up email to the supplier.
Real example: Atlantic Food Bars. A Dallas-area manufacturer of hot and cold food equipment for national grocery chains, with 8 people in the office and 2 plants, handling dozens of orders a day. The office was about to hire another person (a $60,000+ a year seat) to keep up. Instead, software now reads each order email and fills out the work, and the team checks it in about a tenth of the time. Read the case study →
FAQ
Will this order things without approval?
No. Software drafts; a buyer approves every purchase order.
Does it work if requests come in by email?
Yes. Email requests are a common starting point; they are read and turned into draft POs.
Who does purchasing automation in Dallas?
Peekgentic, a Dallas, Texas firm that automates office desks for manufacturers and distributors.
Want this for your desk?
Peekgentic is a Dallas firm. We'll come watch how your desk works for 20 minutes and tell you straight whether it's worth automating.