peekgenticTalk to usGuides · Office automation
Which office task should you automate first?
- Hours a week = items × minutes × % retyping.
- The biggest number goes first.
- For most, that's order entry from emailed POs.
Scorecard
The rows start with example numbers. Replace them with yours. Nothing is saved or sent.
| Task | Items a week | Minutes each | % retyping | Hours a week |
|---|
Good first tasks
- High volume: dozens of items a week or more.
- Same shape every time: a PO, an invoice, a request form, even if every customer's format looks a little different.
- Mostly copying: the person reads one screen or PDF and types it into another.
- Easy to check: a person can look at the result and approve it in seconds.
Leave these for later
- Work that is mostly judgment or negotiation.
- Tasks that happen a few times a month.
- Anything where the input isn't written down anywhere (phone-only, handwritten).
Real example: Atlantic Food Bars. A Dallas-area manufacturer of hot and cold food equipment for national grocery chains, with 8 people in the office and 2 plants, handling dozens of orders a day. The office was about to hire another person (a $60,000+ a year seat) to keep up. Instead, software now reads each order email and fills out the work, and the team checks it in about a tenth of the time. It was built around how their team already worked, and what their veterans knew now lives in the system, so new people get up to speed fast. Read the case study →
FAQ
What should a manufacturer automate first?
Usually order entry from emailed purchase orders: it is high volume, mostly retyping, and easy for a person to check.
How do I measure an office task?
Items a week × minutes each × the share that is retyping. Time ten items with a stopwatch to get the minutes.
What hourly cost should I use?
Your own loaded cost: wage plus benefits. U.S. Bureau of Labor Statistics data (June 2026) puts benefits at 30% of total compensation, so divide the hourly wage by 0.70.
Who can do this with me in Dallas?
Peekgentic watches the desk for 20 minutes, scores the tasks with you and tells you straight which one to start with.
Get more out of every person in your office.
Peekgentic is a Dallas firm that builds custom software around the way your team already works: orders, purchasing, invoices, spreadsheets, email. Not a one-size-fits-all platform you have to bend your process to fit. Your know-how goes into a system that's simple to use, so a new hire gets up to speed fast. We'll come watch how your office runs for 20 minutes and tell you straight where it's worth automating.